The intelliHR platform gives System Administrators access to a range of field types when creating their form designs so that they can completely customise each form to their needs. This article outlines the different types of fields available and how to use them to gather the correct information from employees.
When you add a new field, you will have the option to customise a number of details. These will depend on the type of field selected. Common details include:
- Label–the question you need answered. It appears beside the field and should make it clear to the person completing the form exactly what information is required. Most fields require a label.
- Size – determines how large the label will be. It’s a good idea to maintain consistency, unless you want something to really stand out.
- Options – the list of answers the submitter may choose from. Radio Groups, Ratings and Checkboxes all require a list of options.
- Required – ticking this box makes the field a required one. The form cannot be submitted if required fields are not completed.
|Heading||The title of a section - headings can be used to break-up your form into sections.||'Achievements'
(this will be above a question asking employees what they are proud of having done recently)
|HTML||This a highly versatile field which can contain images, videos, external links or formatted text||The organisation's logo, a link to a policy stored on a document control platform, instructional text formatted with company branding|
|Performance Report Link||Generates a Performance Report on the subject. The contents and timeframe covered is determined through the form design||An employee can review a report of their performance in the last 12 months before giving themselves an overall rating|
|Radio Group||Asks the respondent to select one from a set of options to answer the question||'I have read and understood the document'
(Yes, No, Help Required)
|Rating||Asks the respondent to select from a set of options, each with an incremental value linked to each option||'Please rate your direct report's teamwork against your expectations'
(Below, Almost, Meeting All, Above, Exceeding all)
|Yes/No||Asks the respondent to select one of two options to answer the question||'Have you been introduced to your manager yet?'|
|Checkbox Group||Allows the respondent to select more than one option from a list||'What do you enjoy all working here? Select all that apply'|
|Select||Gives the respondent a list of options to select from a drop-down list||'Which of our company benefits do you value most? Select from the list below'|
|Text Area||Encourages the respondent to provide a longer free-form text response||'Please give a brief update on your progress towards your goals'|
Restricted Response Fields
|Date||Asks the respondent to answer a question with a date (this can be limited to a certain range through the form design)||'Meeting Completed On:'
(after instructions asking a manager to have a meeting with their direct report)
|Asks the respondent for an email address|
|Month||Asks the respondent to choose from a drop-down list of 12 months to answer the question|
|Number||Asks the respondent to answer with a number (this can be limited to a certain range through the form design)|
|URL||Asks the respondent for a website address||'Please share your favourite podcast's homepage'|
|Document Upload||Allows the respondent to upload a document||During the on-boarding process you may provide a tax declaration form and super choice form. The employee can download these, complete them and upload them as part of their responses removing the need for these to be sent separately to an email address.|