The Workforce Headcount Analytics page focuses on the number of people employed by the organisation at any time. This is able to deliver trends on organisation growth over time or changes in structure. It also provides insight into the distribution of your workforce across various categories, both work and demographic based. Headcount data is collected from employee profiles and job attributes. The more information you are able to include in these profiles, date of birth, gender, etc, the more complete the data set for this report will be, eliminating 'unknown' quantities.
This article covers:
Track your Workforce by Headcount or FTE
The Workforce Headcount Analytics page allows you to view data based on headcount or FTE.
- Headcount: refers to the number of bodies in your organisation at any time. It does not distinguish between full time, part time, casual, etc. employees.
- FTE: refers to the number of full time equivalents working in your business. This often be a more accurate representation of the total capacity of your workforce at any time.
Using the Headcount Report
1. Select the relevant reporting period: Choose the date you wish to report on using the calendar at the top right of the screen. The report will show you the previous 12 months, so if you need to investigate earlier data adjust this date.
2. Choose your preferred display (FTE or Headcount): This can be done by navigating to the top left of the screen. The report will default to headcount if a selection is not made.
3. Cross-filtering: You can cross filter your data (apply more than one filter at once) to provide more specific insight into the structure of your workforce. We've listed some of the main filters that you can apply to your data by clicking on them:
- Work Type/ Work Class/ FTE: Shows the distribution of human capital across different employment types. Is your workforce permanent or contingent? What is the ration of full-time to part-time to casual?
- Leave Status: Shows how many employees are on extended leave. Have these employees been temporarily replaced? What workforce planning needs to be actioned to facilitate their return?
- Gender/ Age: Demographic filters can provide useful insight into the composition of your workforce. How many employees are nearing retirement? What positions do they hold? Is your business compliant with the Workplace Gender Equality Act 2012?
- Business Unit/ Business Entity: Shows the distribution of human capital across different areas of the business. Where do you have the most capacity? Does this reflect real business needs?
4. Export data: You can export any of the charts returned by your filters as well as the corresponding line data in csv. format. For instructions on how to do this see, Exporting Charts and CSV Files from Analytics.